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Admissions Specialist

Austin, Texas Job ID: 849 Date posted: 11/28/2022


At the University of St. Augustine for Health Sciences (USAHS), we seek innovative people that focus on supporting our learners through every stage of their educational journey. Working at USAHS allows you to put students first, while being a force for good. We believe that advancing our communities starts with a diverse employee base, so that as we interact with others, we can build bridges to trust, respect, and understanding. At USAHS, we understand how important it is to be able to come to work as your full, authentic self, bringing with you all of the experiences and ideas that are uniquely 'you'. Grow not only in your career but as a person. Be a force for good. Be the University of St. Augustine.

Success Profile

What makes a successful staff member at the University of St. Augustine? Check out the traits we’re looking for and see if you have the right mix.

  • Student First
  • Collaborate
  • Innovation
  • Customer Focus
  • Committed to Vision and Values
  • Accountable

Our Values

The mission of the University of St. Augustine for Health Sciences is the development of professional healthcare practitioners through innovative, individualized, and quality classroom, clinical, and distance education.

  • Student first
  • Professionalism
  • Promoting excellence and innovation in education
  • Collaboration
  • Integrity
  • Health and wellness
  • Responsiveness
  • Creative and critical thinking


As a Certified B Corp institution since 2015, we are proud to be a part of a global movement that empowers businesses to meet the highest standards of verified social and environmental performance, public transparency and legal accountability to balance and purpose. As part of the B Corp community we are committed to working toward reducing inequality, lowering levels of poverty, a healthier environment, stronger communities, and the creation of more high-quality jobs. As part of our family, you will be given the opportunity to participate in a wide range of community projects focused on environmental sustainability and community support.

Key Benefits

  • Generous Medical, Dental & Vision Plans

  • Higher Education Tuition Assistance

  • Flexible Spending Accounts

  • Short and Long Term Disability Coverage

  • Life and Accident (AD&D) Insurance

  • 401(k) Retirement Plan

The University of St. Augustine for Health Sciences offers competitive salaries and comprehensive benefits that include various options for health and wellness, income planning and protection, a generous paid time off policy including holidays, and professional development opportunities. See the full summary

Position Description

Job ID 849 Date posted 11/28/2022 The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.


Under general supervision, the Admissions Specialist determines student applicants' admissibility. Other duties include evaluation of transcripts and award of transfer of credit based on standards and guidelines developed by the institution. In addition, the Admissions Specialist advises potential students and other internal departments on admission requirements, policies and procedures, transfer of credit, and related issues.


  • Reviews all applications and administers the admissions decisions process as developed and defined by the University.
  • Renders admissions decisions and/or forwards pertinent information to other reviewing authorities as required.
  • Evaluates applications, high school credentials, and prior post-secondary credentials for admission
  • Determines if institutions that applicants have previously attended are appropriately accredited to satisfy admission requirements and awards transfer of credit based on standards and guidelines developed and approved by academic leadership and faculty governance.
  • Provides unofficial assessment of transfer of credit for prospective students when requested.
  • Advises potential students and appropriate administrative offices on admission requirements, policies and procedures, transfer of credit, and related issues.
  • Analyzes, authenticates and researches documents submitted for evaluation of transfer credit and admission to the University.
  • Ensures that policy is upheld and applied correctly to support institutional accreditation, programmatic accreditation and state and regulatory requirements.
  • Responds to inquiries from students, faculty and internal student service groups in a timely and accurate manner.
  • Ensures that all information related to admission and transfer of credit is accurately entered in the student information system that appropriate documentation is stored in the student record, and that appropriate correspondence is sent to the applicant.
  • Assists with maintaining an accurate transfer credit database.
  • Assists with training of new and continuing members of the team on admission and transfer of credit related functions.
  • Works closely with enrollment, academic advising, registration services, faculty, and other University administrative groups to ensure a smooth admissions process.
  • Keeps current and ensures consistent application of academic policy changes, new program roll outs, changes to existing program curriculum and policies, and state specific requirements.
  • Assists with special projects and requests, as needed and performs miscellaneous job-related duties as assigned.


May perform other duties and responsibilities that management may deem necessary from time to time.


REPORTS TO: Manager, Admissions



To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


  • Master’s degree required.
  • 2 years Higher Education experience within an Admission, Academic Advising, or Registrar Office preferred.
  • Ability to evaluate student transcripts and records.
  • Ability to complete work and meet deadline requirements with accuracy and adherence to policies, procedures, and regulatory and state and federal requirements. .
  • High level of comfort using computers and computer software/programs.
  • Preferred Experience with student information systems, customer relationship management systems, and document management systems.
  • Ability to gather data, compile information and prepare reports.
  • Ability to read, interpret and apply academic and program policy correctly.
  • Excellent written communication, collaboration, analytical and oral presentation skills.
  • Detail-oriented, self-directed, and highly organized with strong time management skills.
  • Proficiency with MS Office products
  • Ability to work in a fast-paced, changing environment.


To perform the job successfully, an individual should demonstrate the following competencies:

  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
  • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
  • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Drives Results - Consistently achieving results, even under tough circumstances.
  • Innovation - Creating new and better ways for the organization to be successful.
  • Customer Focus - Building strong customer relationships and delivering customer-centric solutions.


Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

Hiring Range $20.19 - $26.35
Compensation is a reasonable estimate and will be determined using the hiring range listed above and factors including, but not limited to, skillset, level of experience, education, and physical work location, to the extent consistent with applicable law.

The University is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, genetic information, national origin ancestry, disability, marital status, military status, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances.


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