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Assistant Director, Clinical Education (CA or TX)

Job ID Req #189 Location : Austin, TX, United States
Additional Locations : San Marcos, CA, US; Dallas, TX, US; Date posted 07/23/2019


The Office of Clinical Education works to provide diverse clinical experiences for students. The Assistant Director of Clinical Education is responsible for ensuring day to day operations promote and support staff development and student clinical placements. The Assistant Director provides vision, leadership and supervision to all clinical education staff The Assistant Director will encourage students to create and participate in intellectual, artistic, social, recreational and multicultural activities; to assume campus leadership and governance responsibilities; to develop positive interpersonal relationships and skills within groups and is responsible for establishing and measuring student learning outcomes achieved through participation in these activities.

Position may be based at any of the following campus locations:  San Marcos, CA; Austin, TX; Dallas, TX


Department Operations

  • Works directly with the Clinical Education Department Head to help provide vision and leadership

  • Provides direct oversight to department staff to develop and maintain effective processes to ensure consistency across all campuses and programs

  • Assist with term start management, including the review and evaluation of term-start procedures, risks and observations to proactively identify gaps that require team collaboration for mitigation and process improvement.

  • Keeps abreast of new technological advances and systems designed to meet departmental needs

  • Develops and implements methods to ensure compliance requirements are communicated and adhered to by students

  • Promotes and ensures excellent customer service to students and affiliated sites

  • Works effectively with other departments across all campuses to coordinate Clinical Education activities and promote change. Provides departmental changes and updates to faculty and staff

  • Oversees audit activities and recommends and implements changes for improvement as a result of audit results

  • Develops and implements action plans as needed to support accuracy, data integrity and system reliability

  • Aligns clinical education activities with the mission and vision of the University

  • Maintains the clinical education handbooks

  • Ensures accuracy of the system wide Education Support Plan

Strategic Planning

  • Collaborates with the Department Head to establish and implement processes and policies that optimize efficient and effective services to meet accreditation standards and curricula for all campuses and programs

  • Proposes strategies for the clinical education department to ensure successful student placements in diverse settings that meet programmatic requirements

  • Develops and implements methods for staff and faculty training and development needs to support organizational activities

  • Develops and enhances relationships within the University to routinely solicit information regarding clinical sites and student placement

  • Promotes continuous improvement within the department by evaluation of existing methods and procedures and introduces new processes

  • Assist in the resolution of service-related issues through collaboration with other departments

  • Serves as a liaison between all programs and the clinical education sites

Site Development

  • Promotes and facilitates site visits with contracted clinical sites to help maintain collaboration

  • Monitors site development activities by clinical site representatives to ensure successful recruiting of clinical sites and implementing changes as needed to meet University needs

  • Promotes and updates department processes for acquiring and maintaining clinical placement, organizational partners and preceptors

  • Provides support to campus clinical coordinators and support staff in clinical placements and with clinical instructors

Staff Leadership and Development

  • Responsible for the professional development of team members

  • Identifies potential opportunities for staff to help build future organizational leadership and enhance teamwork

  • Promotes staff engagement and buy in related to activities and changes in the department and University

  • Oversees staff performance evaluations with a goal of maximizing individual performance

    Core Management Responsibilities

  • Has knowledge of diverse organizational environments in which healthcare providers practice as well as knowledge of the types of clinical sites needed to meet course content and objectives

  • Maintains a visible profile on campuses and engage with the faculty, students, and staff communities

  • Promotes a welcoming and vibrant campus culture that focuses on the academic achievement and personal development of all students

  • Promotes the commitment to cultural diversity

  • Promotes the University’s core values and upholds their professional, ethical and integrity standards

  • Supports and demonstrates a student-centered philosophy

  • Provides direction for assessment and evaluation of the department to enhance the competence of team members

  • Fosters a success-oriented, accountable environment within the University

  • Participates in staff selection, training, workload and performance evaluations

  • Motivates, coaches and counsels to ensure a high-performance team

  • May perform other duties and responsibilities that management may deem necessary


Collaborates with department head to provide direction and supervision to the Clinical Education Central Functions Manager, the Clinical Education Supervisor, Clinical Education Team Lead, the Central Functions Team, the Clinical Education Associates and the Clinical Site Development Representatives.


  • Knowledgeable of education accreditation standards, especially in health sciences
  • Ability to manage and work effectively in a highly ethnic and culturally diverse student and associate community
  • Masters’ degree in related field or equivalent experience

  • Three or more years of progressive levels of leadership, responsibility and expertise, preferably as a Department Manager; Health Science programs preferred

  • Demonstrated record of and commitment to promoting equal opportunity and diversity among students and staff

  • Exceptional leadership, communication and management skills

  • Ability to work collaboratively as part of a team, and to interact effectively with colleagues, administrators and faculty members and students, as well as external constituencies

  • Familiarity with the needs of a diverse student population

  • Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and ideally have experience in Adobe creative packages

  • Valid driver’s license for State of residence and at least minimum liability insurance required by State

·Ability to travel within the United States as necessary


To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of the position:


Ability to be an active listener and effectively communicate with passion and enthusiasm across functions, with external sources and other partners or resources. Communicates accurate, up-to-date information and expresses thoughts clearly.

Decision Making

Makes decisions with sound judgment and a realistic understanding of issues. Attention to detail and results driven.


Ambitious and self-motivated. Actively seeks opportunities to make contributions throughout all campuses and goes above expectations to achieve goals.


Recognizes and quickly adapts to changing situations.

Interpersonal Relationships

Establishes productive, cooperative relationships with superiors, colleagues and staff.Leadership skills in accountability and conflict resolution.


Ability to work on several projects simultaneously; prioritizing and managing timelines to meet time deadlines.

Diversity Oriented

Accustomed to working in a fast paced, dynamic environment. Recognizes and values the benefits of the diversity of people, ideas and cultures.


Strong analytical and problem solving skills. Driven by quality and continual improvement.

Personal Responsibility

Leadership style that inspires their team while maintaining accountability and deliverables. Personality that radiates confidence, enthusiasm, decisiveness and determination. Demonstrates impeccable integrity.


Position requires local driving and overnight travel to other campuses and conferences.


Ability to sit for long periods of time. Americans with disabilities reasonable accommodation statement.


The job operates in a professional office environment.This position routinely uses standard office equipment such as computers, phones, photocopiers and fax machines.


REPORTS TO: Department Head of Clinical Education


Clinical education department staff


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