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Clinical Education Records Administrator

Job ID 281 Location : St. Augustine, FL, US
Date posted 02/25/2020
The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.


The Clinical Education Records Administrator creates, maintains and updates databases and program information for the University’s programs that have clinical education as part of their curriculum. This includes but is not limited to: Fieldwork Data (FWD) forms for OT, Student Evaluation of Fieldwork Experience forms (SEFWE) for OT, Clinical Experience Request Forms (CERF) for all programs, Clinical Site Information Forms (CSIF) for PT, Clinical Performance Instrument forms (CPI) for PT and clinical placement data base management for all programs. This individual is also responsible for administering the Educational Support Plan for all Clinical Affiliate Sites, Clinical Instructors and Fieldwork Supervisors that host USAHS students during their clinical rotations.


Receives and tracks University clinical education pre-admission requirements to ensure compliance

Maintains Clinical Education site files and Student Portal information based on input from affiliate clinical sites, including student, clinical site and clinical instructor surveys and evaluations

Maintains clinical site compliance for all affiliated facilities

Assure accuracy of data for all clinical experiences including student, site and clinical instructor information

Maintains Clinical Performance Instrument (CPI) data provided through CPI WEB as required for student clinical evaluation and accreditation reports

Manages updates and prepares lists provided to students, faculty and staff to ensure timely clinical placements for students

Manages student – clinical placement database including recording confirmations, declines and cancellations of clinical placements

Records and tracks hours of student supervision provided by clinical sites

Issues certificates and vouchers to clinical instructors in accordance with the education support plan

Creates and distributes routine reports within the department and coordinates with other departments to prepare and submit monthly reports reflective of department activity, in accordance with accreditation requirements

Represents USAHS in meetings and conference calls

Assists with other projects, activities and programs as requested


May perform other duties and responsibilities that management may deem necessary from time to time.


Reports to: Manager, Clinical Education

Positions Supervised: N/A


To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


Attention to detail

Ability to work accurately and coordinate and accomplish a variety of tasks with tight deadlines

Strong interpersonal skills including effective verbal and written communication skills

Ability to work collaboratively as part of a team and to interact effectively with colleagues, administrators and faculty members and students, as well as external constituencies

Data entry and document management experience

Ability to work in a demanding environment

Demonstrates ability to maintain confidential information

Exhibit patience and positive attitude in establishing and encouraging a learning environment

High school diploma; bachelor’s degree in healthcare, administration or management preferred

Proficiency in Microsoft Office suite including Outlook, Word, Excel

Proficiency in Adobe


Indicate travel requirements, if any: Not Required


To perform the job successfully, an individual should demonstrate the following competencies:

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.

Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Drives Results - Consistently achieving results, even under tough circumstances.

Innovation - Creating new and better ways for the organization to be successful.

Customer Focus - Building strong customer relationships and delivering customer-centric solutions.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus and the ability to read. The noise level in the work environment is usually moderate.

The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.  

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  • Academic Support, St. Augustine, Florida, United StatesRemove

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