Student Services - Campus Student Events SpecialistJob ID 396 Location : St. Augustine, FL, US Date posted 09/14/2020
The Campus Student Events Specialist plays a key role in the student related marketing and enrollment activities at the assigned institution. Responsibilities of this position include team leadership, planning and implementing open houses, interview days, orientations, white coat and pinning ceremonies, alcohol and drug awareness events, residencies, lab weekends, job fairs, commencements, and additional student-centered university events.
This position is based in St. Augustine but will be responsible for the St. Augustine and Miami campuses.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Plan space usage, catering, AV needs, and other logistics for student-centered university events.
- Serve as events team lead for the facilitation, creation and design of student event materials, management of event workers and oversight of student events.
- Serve as the liaison between University Events team, Editorial Team and Marketing design team.
- Coordinate any required housing, air and ground travel for student events; manage all logistics in support of a good student experience.
- Attend venue site visits and assist in pre-planning for all programs.
- Manage and facilitate budget allotments for university events including monitoring effectiveness and recommendations for utilization; process event invoice and track/prepare reports on associated expenses.
- Maintain communication with internal clients and stakeholders to ensure successful events.
- Recruit student workers and other support personnel to assist with staffing events
- Serve as main contact for logistical questions by students, staff, faculty, and other departments.
- Research and acquire event sponsorships, contracts, and partnerships.
OTHER DUTIES AND RESPONSIBILITIES
May perform other duties and responsibilities that management may deem necessary from time to time.
Ability and willingness to travel to event locations; 15-20% travel required to assigned campuses.
Will be expected to manage a temporary workforce of student employees.
POSITION IN ORGANIZATION
REPORTS TO: Executive Director, Student Services and matrixed reporting into Marketing organization.
POSITIONS SUPERVISED: This position has no direct reports but may manage student employees on occasion for special events.
Will be expected to solve problems and logistics related to events. This includes shortage of supplies, employees, event attendance and vendor issues.
TECHNICAL, MANAGERIAL, and PEOPLE SKILLS REQUIRED
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Appropriate reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE
- Bachelor’s degree required with a minimum three to five years of experience working on a student services role, with a minimum of two to three years of direct of indirect student event, event-planning or marketing experience.
- Experience in coordinating and collaborating with major organizational stakeholders
- Demonstrated project management, budget management, and organizational skills; ability to plan and manage multiple events simultaneously.
- Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
- Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
- Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Drives Results - Consistently achieving results, even under tough circumstances.
- Innovation - Creating new and better ways for the organization to be successful.
- Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
- Excellent written, interpersonal, and verbal communication skills.
- Detail oriented with solid analytical, problem-solving and negotiation skills.
- Ability to meet deadlines in a fast-paced environment.
- Working knowledge of Microsoft Word and Excel, Internet navigation, and database use. Familiarity with PowerPoint and knowledge of Adobe InDesign and Photoshop, Cvent, online classrooms, and Web editing software preferred.
Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.
The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.