Procurement Coordinator

The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

GENERAL SUMMARY

The Procurement Coordinator is responsible for day-to-day coordination and management of business operational activities. Individual will monitor, control and support procurement and purchasing activities.to meet internal customer expectations and institutional goals. The Procurement Operations Coordinator will liaise between internal customer, external vendors and management to ensure smooth operations delivery.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in the handling of service-related issues, as delegated by department manager and/or senior leader
• Ensure products and services are purchased in the most cost- and time-efficient manner
• Evaluate supplier performance
• Make recommendations on final decisions regarding suppliers
• Develop and deliver end-user training for Procurement system and procedures
• Work with Financial Systems Manager to trouble-shoot system issues and prepare for system updates
• Manage system enhancement roll-out and training
• Manage negotiations and end-to-end procurement processes for consolidated spend categories
• Assist with contracts management functions and contract expiration management

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

REPORTS TO:  Director of Procurement

POSITIONS SUPERVISED: None

TECHNICAL, MANAGERIAL, and PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Incumbents will be evaluated, in part, based on performance of each essential function.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

• Associates degree required, bachelor’s degree in business or related field, highly preferred
• A minimum of two years of related professional, business experience environment with a demonstrated customer-service background required
• Strong comfort level with outbound calling for service-related issues
• Strong organizational skills, excellent communication skills and multi-tasking
• Ability to work in a fast-paced, high energy team environment
• Ability to adapt to organizational change

BUSINESS COMPETENCIES
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Drives Results - Consistently achieving results, even under tough circumstances.
• Innovation - Creating new and better ways for the organization to be successful.
• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT

Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.