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Clinical Education Associate (Administrative Support)

San Marcos, California Job ID: 1014 Date posted: 01/17/2024


At the University of St. Augustine for Health Sciences (USAHS), we seek innovative people that focus on supporting our learners through every stage of their educational journey. Working at USAHS allows you to put students first, while being a force for good. We believe that advancing our communities starts with a diverse employee base, so that as we interact with others, we can build bridges to trust, respect, and understanding. At USAHS, we understand how important it is to be able to come to work as your full, authentic self, bringing with you all of the experiences and ideas that are uniquely 'you'. Grow not only in your career but as a person. Be a force for good. Be the University of St. Augustine.

Success Profile

What makes a successful staff member at the University of St. Augustine? Check out the traits we’re looking for and see if you have the right mix.

  • Student First
  • Collaborate
  • Innovation
  • Customer Focus
  • Committed to Vision and Values
  • Accountable

Our Values

The mission of the University of St. Augustine for Health Sciences is the development of professional healthcare practitioners through innovative, individualized, and quality classroom, clinical, and distance education.

  • Student first
  • Professionalism
  • Promoting excellence and innovation in education
  • Collaboration
  • Integrity
  • Health and wellness
  • Responsiveness
  • Creative and critical thinking


As a Certified B Corp institution since 2015, we are proud to be a part of a global movement that empowers businesses to meet the highest standards of verified social and environmental performance, public transparency and legal accountability to balance and purpose. As part of the B Corp community we are committed to working toward reducing inequality, lowering levels of poverty, a healthier environment, stronger communities, and the creation of more high-quality jobs. As part of our family, you will be given the opportunity to participate in a wide range of community projects focused on environmental sustainability and community support.

Key Benefits

  • Generous Medical, Dental & Vision Plans

  • Higher Education Tuition Assistance

  • Flexible Spending Accounts

  • Short and Long Term Disability Coverage

  • Life and Accident (AD&D) Insurance

  • 401(k) Retirement Plan

The University of St. Augustine for Health Sciences offers competitive salaries and comprehensive benefits that include various options for health and wellness, income planning and protection, a generous paid time off policy including holidays, and professional development opportunities. See the full summary

Position Description

Job ID 1014 Date posted 01/17/2024

The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

The Clinical Education Associate performs a variety of administrative duties to support the Clinical Education Department’s goal of ensuring a successful clinical education experience through successful and timely selection and placement of student internships, leading to transition from classroom to commencement.


•    Ensures all required student documentation is accurate and current, including health and admission requirements 
•    Works directly with central functions/faculty/students to maintain accurate clinical site requirements. 
•    Attends campus meetings to explain and/or distribute pertinent materials to students as necessary as a follow-up to orientation. Inform students on who their primary point of contact will be while enrolled; answers questions and provides clarification regarding specific requirements for clinical site and the placement process.
•    Prepares letters, memos, and other forms of communication to internal and external constituencies
•    Works closely with faculty and students to facilitate successful clinical experiences; identifies student issues and addresses them in a courteous, accurate and timely manner
•    Works directly with clinical education faculty to ensure successful student clinical experiences
•    Maintains accurate student and site information in Exxat and Salesforce
•    Develops and maintains effective working relationships with clinical site personnel to facilitate student placement; maintains contact with sites to obtain information on internship opportunities 
•    Communicates, coordinates, and confirms with clinical sites to determine internship availability and placement for students via email and telephone in a timely and professional manner
•    Maintains accurate and confidential student clinical education files in accordance with University, FERPA and HIPAA requirements
•    Responds to site affiliate inquiries and questions; addresses concerns in a courteous, accurate and timely manner
•    Performs duties in support of University’s core values
•    Maintains databases such as Exxat/Salesforce as needed for all program
•    Creates and delivers reports as requested by department head to faculty for the purpose of student placement 
•    Creates and delivers reports as requested by department head
•    Proactively and strategically seeks placement offers from clinical partners
•    Adheres to and upholds department process and policies regarding placement process
•    Drives collaboration and One University model 


May perform other duties and responsibilities that management may deem necessary from time to time.


: Manager, Clinical Education 

: This position has no direct reports but may manage student worker schedules and timesheets, if assigned

To perform this job successfully an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Incumbents will be evaluated, in part, based on performance of each essential function.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


•    High school diploma; Undergraduate degree in healthcare or business preferred
•    1-2 years administrative/customer service experience required, preferably in post-secondary education or healthcare
•    Experience with database management
•    Accurate data entry skills
•    Strong interpersonal skills including effective verbal and written communication skills
•    Ability to work accurately in a highly dynamic environment 
•    Ability to multitask and prioritize to complete tasks and projects with tight deadlines
•    Exhibit patience and a positive attitude in establishing and encouraging a learning environment
•    Ability to work collaboratively as part of a team, and to interact effectively with colleagues, administrators, faculty members and students, as well as external constituencies
•    Familiarity with the needs of students and a diverse student population
•    Proficiency in Microsoft Office suite and Salesforce


Valid driver’s license for State of residence and at least minimum liability insurance required by State


Position may be required to travel within the United States; up to 10%  


To perform the job successfully, an individual should demonstrate the following competencies:
•    Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
•    Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
•    Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
•    Drives Results - Consistently achieving results, even under tough circumstances.
•    Innovation - Creating new and better ways for the organization to be successful.
•    Customer Focus - Building strong customer relationships and delivering customer-centric solutions.


Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary. 

Hiring Range $20.19 - $26.35
Compensation is a reasonable estimate and will be determined using the hiring range listed above and factors including, but not limited to, skillset, level of experience, education, and physical work location, to the extent consistent with applicable law.

The University is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, genetic information, national origin ancestry, disability, marital status, military status, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances.


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