Clinical Education Medical Records Administrator

GENERAL SUMMARY

The Clinical Education Medical Records Administrator creates, maintains, and updates databases and program information for the University’s programs that have clinical education as part of their curriculum. This individual is responsible for monitoring the CDC website for the latest guidelines on immunizations, physical exams, tuberculosis testing, hepatitis titers, and other vaccines. The Clinical Education Medical Records Administrator monitors the most recent guidelines from the American Heart Association related to CPR and First Aid.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives and tracks University clinical education pre-admission requirements to ensure compliance 
• Validates required medical documents from students
• Confirms submission of documents to database
• Organizes, monitors, and reviews the documents for completion approval
• Notify students, program directors, and associated faculty of compliance at prescribed intervals leading up to a predetermined deadline date.
• Attend student information sessions
• Manages data between multiple cohorts of students across varying clinical schedules
• Coordinates communication between the Registrar, Admissions and Enrollment departments.
• Creates and distributes routine reports within the department and coordinates with other departments to prepare and submit monthly reports reflective of department activity, in accordance with accreditation requirements   
• Represents USAHS in meetings and conference calls  
• Assists with other projects, activities and programs as requested 

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

Reports to: Manager, Clinical Education Central Functions

Positions Supervised:   N/A

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Incumbents will be evaluated, in part, based on performance of each essential function.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

• High school diploma required, bachelor’s degree in healthcare, administration or management preferred
• 1-2 years of experience, experience in an academic setting preferred but not required
• Ability to work accurately and coordinate and accomplish a variety of tasks with tight deadlines
• Strong interpersonal skills including effective verbal and written communication skills
• Ability to work collaboratively as part of a team and to interact effectively with colleagues, administrators and faculty members and students, as well as external constituencies
• Data entry and document management experience; demonstrated attention to detail
• Ability to track multiple sets and tracks of data in a demanding work environment
• Demonstrates ability to maintain confidential information
• Exhibit patience and positive attitude in establishing and encouraging a learning environment
• Experience using Salesforce and EXXAT highly preferred
• Experience understanding medical terminology highly preferred
• Proficiency in Microsoft Office suite including Outlook, Word, Excel, Teams and Adobe

WORK LOCATION

This is a campus-based position located on a USAHS campus. This position follows a hybrid work schedule requiring a minimum of three (3) days on campus.

TRAVEL - N/A

BUSINESS COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Drives Results - Consistently achieving results, even under tough circumstances.
• Innovation - Creating new and better ways for the organization to be successful.
• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.